Psychiatric Society of Virginia

PSV focuses its efforts on advocacy of mental health issues, the advancement of psychiatry, and service to the community

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Fall Exhibitor Information

2023 PSV Fall Meeting Exhibitors and Sponsors 2023 PSV Spring Meeting Exhibitors and Sponsors  2022 PSV Fall Meeting Exhibitors and Sponsors

PSV is dedicated to supporting its members professional and educational growth, promoting advocacy and ethical care for the mentally ill, fostering science and the progress of psychiatry, and making a positive contribution to the members’ local communities.

You’re invited!

PSV is pleased to invite your organization to connect with Virginia leaders in psychiatry. Industry support is vital to the success of this meeting and demonstrates your commitment to improving patient care.

The program includes designated time to visit exhibitors.


EXHIBIT SPACE

Exhibits will be in the River City Ballroom PSV 2023 Fall Meeting Exhibit Hall Floor Plan 10-2-2023
Tabletop exhibit: 6 ft table, skirted and two chairs
  • Exhibit space is assigned on a first come, first served basis.
  • Exhibit agreements must be submitted prior to exhibit space being assigned.
  • Every effort will be made to accommodate special requests. PSV cannot guarantee preferences for exhibit space locations.
  • PSV reserves the right to add, move or remove exhibit tables if necessary. The floor plan is subject to change.

EXHIBIT SCHEDULE and MEETING PROGRAM

View/download the 2023 Fall Meeting program on the mobile meeting guide.

Exhibit Move-in: Friday, October 20, 2023 | 3:00 – 5:00 pm

Exhibit Schedule

All breaks will be held in the exhibit hall, the River City Ballroom.

Friday, October 20, 2023
5:30 – 7:00 pm Welcome Reception with Exhibitors and Legislators
Saturday, October 21, 2023
7:00 – 7:45 am Breakfast with Exhibitors
10:30 – 11:00 am Break with Exhibitors
12:00 – 1:00 pm Lunch with Exhibitors

Exhibit Move-out: Saturday, October 21, 2023 | 1:00 – 2:30 pm


EXHIBIT, SPONSORSHIP & ADVERTISING OPPORTUNITIES

For exhibit package details go to https://psva.org/promotions/exhibit-packages/

EXHIBIT LEVEL FEES
Gold Exhibitor $3,000
Silver Exhibitor $2,500
Bronze Exhibitor $2,000
Exhibitor $1,500

Sponsorship

Welcome Reception Sponsor | $1,500

  • Sponsor will be recognized by PSV leadership at the reception.
  • Sponsor will be invited to speak for 2-3 minutes during the reception program.
  • Sponsor will be recognized on PSV meeting signage, mobile meeting guide, website, and newsletter.
  • Recognition in PSV promotions of the reception in conference communications.

Program Advertising

Full Page Ad – Outside Back Cover

$500

Full Page Ad – Inside Page

$400

Ad Specs

  • 3.5” x 5” vertical, CMYK color, 300 dpi, no bleed, print ready pdf
  • SUBMISSION DEADLINE: September 15, 2023

LETTER OF AGREEMENT

Agreements for exhibits, program ads, and sponsorship are being accepted for the 2023 Fall Meeting.

  • LETTER OF AGREEMENT

Payment is due in full when the Agreement is submitted.

  • To pay by credit card, fill in the payment details of the exhibit agreement.
  • To pay by check, mark “check” as the payment method on the Agreement. Make the check payable to Psychiatric Society of Virginia and mail the check with a copy of your invoice to PSV, Attn: Dana Gibson, 2209 Dickens Road, Richmond, Virginia 23230.

The PSV W-9 is available upon request. Contact Dana Gibson [email protected].


EXHIBITOR SERVICES

Lead Retrieval
eShowLeads is the official lead retrieval partner at Psychiatric Society of Virginia 2023 Fall Meeting. eShowLeads is a trade show lead retrieval application that lets you collect leads with your Smartphone.

eShowLeads eliminates the manual effort required to record and manage business cards after the event. It allows you to add notes and record answers to qualifying questions to further qualify your leads. After the show is over, the leads will be sent to you in an excel file with contact information and any additional info you added to each lead.

Enhance your trade show experience by ordering eShowLeads today. Please feel free to contact Event Technologies at [email protected] or 310-581-2696 if you have questions or need more information.

Shipping and Package Delivery
For any materials shipped to the hotel, label in the following format:

Hilton Richmond Downtown
PSV Meeting – EXHIBITOR NAME
501 E. Broad St.
Richmond, VA 23219

Packages will be delivered to the River City Ballroom for move-in on Friday, October 20.

Package Handling and Storage Fees: $5.00 per parcel.

Load-in and Load-out
Exhibitors are encouraged to unload and load at the 6th Street entrance to the hotel. This is a hotel ballroom entrance and closer than walking through the hotel lobby entrance.

Electrical
Power can be ordered for the exhibit display. The electrical patch fee is $15.00.

To order power email your request to Dana Gibson [email protected] by October 13, 2023 (one week in advance of the Fall Meeting).

Parking
The hotel provides valet parking only on site, with in and out privileges, on a first come basis. Please note that the property is a historical renovation and has limited parking spaces available. The City of Richmond manages 3 parking lots adjacent to the hotel, which have self-serve kiosks. They are located at the intersections of Broad and 5th Street, Broad and 6th Street and Grace and 6th Street.


HOTEL RESERVATIONS

Hilton Richmond Downtown
501 E Broad Street
Richmond, VA

Make your reservation HERE. Group rate of $179, plus taxes and fees, available through September 29, 2023, or when the block fills, whichever occurs first


QUESTIONS? CONTACT:

Dana Gibson, Director of Corporate & Educational Support
Mobile 804.338.6958 ▪ [email protected]

NEWS

The Psychiatric Society of Virginia Newsletter is now available on your smartphone or tablet!

Read the Current Newsletter

PSV Fall Meeting

REGISTER TODAY!

PSV Fall Meeting
October 20-21, 2023
Hilton Richmond Downtown
Richmond, VA

MOBILE MEETING GUIDE
View the Program
Register
Hotel Reservations

REGISTRATION
Discounted registration available through September 29, 2023

PRINTABLE REGISTRATION

HOTEL RESERVATION
Group rate of $179, plus taxes and fees, available through September 29, 2023,
or when the block fills, whichever occurs first

APA

Contact Us
2209 Dickens Road
Richmond, VA 23230-2005
Phone: (804) 565-6377
Fax: (804) 282-0090
Email: [email protected]

Mission Statement
The Psychiatric Society of Virginia (PSV) is a professional medical organization that represents psychiatric physicians statewide; it is a district branch of the American Psychiatric Association.

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